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Letter of Invitation
Revision---–Thank-you Letter
1. When do we need to write a thank-you letter?
We often write a thank-you letter/thank-you note to express our gratitude to others who gave us gifts， help， chances， favors and etc.
2. The features of a thank-you letter
It should be written appropriately， sincerely， concisely and mailed timely.
3.General steps of a thank-you letter
1) Express your grateful feeling at the beginning.
2) Say the reason why you thank him/her.
3) Praise the gift or help you got from him， but don’t word exaggeratedly.
*4) Show your hope to return for his help
Presentation Letter of invitation
1. When do we need to write a letter of invitation?
There are many occasions which we invite our friends， colleagues， or some other related people.
Invitations fall into two forms: formal and informal. In the former case， we often use invitation cards and in the latter one we use just common letters.
2. Items included in letters of invitation:
1) The names of the host and guests
2) The events (dinner/marriage/dance party…)
3) The time and place the event will take place
4) Some requirements (dress/present…)
Notes:
Punctuations omitted in cards
R. S. V. P (répondez s'il vous plaît， )means reply needed
Formal means formal suit needed
Dear [Dr. Rodger]:
[The English Department of Nankai University] would like to extend to you an invitation to be our guest speaker at the [annual conference] to be held at the [meeting room] at [eight] o’clock， [Saturday morning， December the thirtieth， 2008].
As you know， the department is interested in [the 20th century English literature] Since you are familiar with the field， we know your views will be extremely interesting to us.
You will receive further details later， but we would appreciate having your acceptance soon so we may complete our agenda.
Cordially，
3. Features:
Formal invitation: (important banquets， ceremonious dinners， church weddings， receptions…) third person; fixed form and general sentences; politeness; clearness; conciseness
Informal invitation: (to friends and relatives)
First person; personal and friendly
4. patterns
Patterns in invitation cards:
1) Mr. … and Mrs.…. request the pleasure/honor (used in the case of wedding) of the company/ presence of …/ your company/ presence at dinner on… in…
2) Mr. … Mrs. … accept with pleasure Mr. and Mrs. …’s kind invitation to dinner…
3) Mr. … and Mrs. … regret that previous engagement prevents their accepting Mr. and Mrs. …’s kind invitation to dinner on…
4) Dr. and Mrs. … regret that， owing to …， they are obliged to(不得不) recall their invitation for ld Friday…
5) …request the honor of your presence at the marriage of their daughter … to…
Patterns in invitation letter:
1) Would you care to join our party?
2) I shall be much/ very obliged. Grateful to have your presence at…
3) It would give me great pleasure if you would come to…
4) I wonder if you would be able to join us for dinner tomorrow.
5) It would be an honor to me if you would accept our invitation.
6) Thank you very much for your kindness of asking us to attend your wedding ceremony.
7) Thank you very much for your kind invitation， but I’m very sorry I really can’t come because I have…
8) It is with great pleasure that I invite you to…
9) Are you free after work on Friday to join a few of us for dinner?
10) I am pleased to invite you to acquire the Golden American Bank Card.
11) We are wondering if you could come to my birthday party.
12) We hope you will be with us and will be able to stay for the reception afterward.
13) We are so sorry that we cannot accept your kind invitation for Thursday because of another engagement.
14) I am most pleased， on behalf of the organizing committee， to invite you to come to the International Conference on Micro-manufacturing.
Samples:
Invitation Card:
Mr. and Mrs. Thomas Matthew Benton
request the pleasure of
Mr. and Mrs. Roger B. Clark’s
company at dinner
on Thursday， September the twentieth
at eight o’clock
to meet Mr. John T. Alden
250 Park Avenue
Acceptance:
Mr. And Mrs. Roger B. Clark
accept with pleasure
Mr. and Mrs. Thomas M. Benton’s
kind invitation to dinner
on Thursday， September the twentieth
at eight o’clock
Regret
Mr. and Mrs. Roger B. Clark
regret that previous engagement
prevents their accepting
Mr. and Mrs. Thomas M. Benton’s
kind invitation to dinner
on Thursday， September the twentieth
Recall:
Dr. and Mrs. Thomas Matthew Benton
regret that， owing to the
sudden illness of their son， they
are obliged to recall their invitation
for Friday， the twelfth of October
Invitation letter
Dear Mike，
I hope you and Tom don’t have any plans for the weekend of July 20th， because we’d like you to spend it with us at Park Beach. The ocean is beautiful at this time of the year.
The Turners will also be here. It has been quite some time since we have all been altogether. Jack and Skip both would like to play a game of tennis with you， so be sure to bring your tennis racquet.
There’s a very good train on Friday night. I marked it in red on the timetable. You can get a late train back on Saturday night.
Be sure to let us know if you can come. We’re looking forward to seeing you again.
Sincerely yours，
Karl
Reply for acceptance
Dear Thomas and Cathy，
Thanks for your invitation. Your daughter’s birthday is also an important occasion for us and we’ll surely come to celebrate. We haven’t seen your daughter for several months. Surely she is growing taller and prettier. Felix also misses his small sister very much.
Hope to see you soon.
Yours sincerely，
Bill and Rose
Reply for regret
Dear Harold，
Thank you very much for your kind invitation， but I’m very sorry I really can’t come that evening， because I’m flying to Chicago to have a very important business meeting that evening.
Fortunately， Emma will be free that evening， and she’ll surely come to your party at about 6:45 that Saturday， together with my sincere congratulations and best wishes.
With best regards.
Jimmy
Formal invitation letter
Dear SAVMA House of Delegates:
Spring on the Washington State University campus in Pullman is a special time of the year. The surrounding rolling hills of the Palouse area are serene waving seas of green wheat. Our area has been described as “Paradise” and “One of the Most Beautiful Places in the world” with great reason.
It is in this special locale---a small town with a major university and a superb College of Veterinary Medicine(兽医学院) in world-class facilities with state-of-the-art equipment---that I invite the Student American Veterinary Medical Association to hold its 1999 Symposium（研讨会）at Washington State University. Faculty， staff， administrators， alumni， and friends look forward to the opportunity to provide western hospitality--- from the opening session(开庭，开会) to the closing event---to all Symposium attendees. It will be perfect timing since 1999 is also the year in which the WSU College of Veterinary Medicine celebrates its centennial（一百周年纪念）.
I am confident those attending the Symposium will remember their time a WSU for an exceptionally well-run event， for the beautiful environment， and for good feelings emanated（传出） by the good people who make our University and Pullman（卧车；普式火车） so very special.
Sincerely yours，
Samuel H. Smith
President
*Inviting someone to address a meeting
Practice:
1) Write an invitation card to one of your friends to invite him or her (and his girlfriend or her boyfriend) to your 20th birthday
2) Write an invitation letter (more than 100 words) to one of your close friends to invite him or her to spend a weekend with you.
3) 以王刚的名义给李振写一封邀请函。
内容：
我们打算于12月28日（星期五）下午两点在会议室举行茶话会，庆贺张林教授从事教师工作50周年，希望李振能届时参加。
Words for reference:
茶话会tea party; 周年纪念 anniversary
December 24， 2008
Dear Lizhen，
We are planning a tea party to celebrate Professor Zhang Lin’s fiftieth anniversary of his teaching and of course we want you to come. It’s on Friday， December 28， at 2:00p.m.， in the meeting room of our college.
It is a long time since we had the pleasure of seeing you， and we do hope that you can make it. Don’t disappoint us.
Yours，
Wang Gang
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